The Royal Netherlands Academy of Arts and Sciences (the Academy) thinks that your privacy is important. This privacy statement explains which personal data are collected by the Academy, how these data are processed and for what purpose.
The Royal Netherlands Academy of Arts and Sciences (the Academy) thinks that your privacy is important. This privacy statement explains which personal data are collected by the Academy, how these data are processed and for what purpose.
The Academy fulfils three statutory tasks:
The Academy promotes the exchange of ideas and information amongst its members and between these members and other researchers and academic organisations.
The Young Academy and the Society of Arts are part of the Royal Netherlands Academy of Arts and Sciences, as are the following institutes:
The Royal Netherlands Academy of Arts and Sciences is aware of its responsibility when processing personal data. The Academy wants every person whose personal data it processes to be confident that this is done in a careful and lawful manner. The Academy processes personal data in accordance with the General Data Protection Regulation (GDPR) and the privacy rules arising from it.
The Academy only processes personal data if this is necessary for a specific purpose. The purpose determines which personal data have to be processed and no more data will be asked for than is essential for that purpose.
Depending on the purpose, the following personal data may be processed: name, address, town/city, e-mail address, company data, gender, date of birth, account number, and curriculum vitae.
For our newsletters, for example, your e-mail address is requested when you wish to subscribe. We will subsequently use your e-mail address only for the services that you have subscribed to.
The Academy only processes your personal data if there is a legitimate basis for doing so. Depending on the purpose, personal data are processed because:
If the Academy processes personal data on the basis of your having given consent, you have the opportunity to withdraw your consent at any time. From that moment on, the Academy will no longer process any of your personal data.
The Academy processes your personal data in the first instance for the purpose of fulfilling its statutory tasks (Section 1.5 Dutch Higher Education and Research Act):
For this purpose, the Academy collects personal data so that the following activities can take place:
The Academy also processes one or more of your personal details for the following purposes (depending on the activities that apply to you):
The Academy secures your personal data to prevent misuse or unauthorised access to your personal data.
In principle, personal data are not retained any longer than is necessary to achieve the purpose for which the personal data are collected. Personal data in documents that come under the 1995 Public Records Act shall be stored in the manner in which and for as long as is stipulated by this Act.
Retention periods for documents established by the Academy can be found in this selection list.
In cases where documents are archived in the public interest, for scientific or historical research, or for statistical purposes, personal data can be stored for a longer period. If this is the case, the Academy, in accordance with the GDPR, will take appropriate technical and organisational measures to protect your rights.
The Academy will only disclose your personal data to third parties if there is a legal obligation or basis to do so as referred to in Section 6 GDPR.
When the Academy discloses your data to a third party, it will safeguard your rights to privacy, among other things by concluding a processing agreement in which arrangements are made as to how your personal data must be dealt with.
This statement is not applicable to websites of third parties that are connected to our website by means of links. The Academy advises you to go through the privacy policy of these third parties thoroughly.
You can submit a request to the Academy to exercise the following rights:
If your personal data are processed with a view to archiving in the public interest, scientific or historical research, or for statistical purposes, legislation places restrictions on, among other things, your right to access, rectification, restriction of processing, and your right of objection. Furthermore, if data are processed with a view to archiving in the public interest, your right to the portability of your personal data is also restricted. In addition, in this context the Academy’s requirement to notify data subjects does not apply in all cases.
Personal data shared in the digital members’ environment of the Academy and The Young Academy are visible only to members and to the editors who maintain the platform. In The Young Academy members’ environment, you will automatically receive notifications about the News, Agenda, Forum and Board items. You can deactivate these notifications at any time by clicking on the 'Next' button at the top of the page in question.
Should you have any questions and/or complaints about the safeguarding of your privacy within the Academy, please contact our Data Protection Officer (DPO), via e-mail: fg@knaw.nl
The Academy will work with you to find a solution if you have a complaint regarding the processing of your personal data. If this does not lead to a satisfactory result, you have the right under the GDPR to submit a complaint to the Personal Data Authority.
The Royal Netherlands Academy of Arts and Sciences may change this privacy statement. Any changes will be published on the Academy’s website. Changes made to this privacy statement will never be in violation of the GDPR and the privacy rules arising from it.
The Academy makes use of cookies in so far as these are necessary for the operation of the website and to monitor the quality or effectiveness of the website.
Visitors’ address
Het Trippenhuis
Kloveniersburgwal 29
1011 JV Amsterdam The Netherlands
Correspondence
Post Office Box 19121
1000 GC Amsterdam The Netherlands
Telephone +31 (0)20 551 0700
E-mail: knaw@knaw.nl
Website: knaw.nl
Chamber of Commerce registration number 54667089
RSIN number 002958697
This privacy statement entered into force on 16 May 2018.