Publications |
Research data |
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Summary |
All Academy publications will be placed in the Academy publications repository. They will be made available open access within six months of their publication. A period of twelve months applies for the humanities and social sciences. |
All Academy research data will be digitally preserved and made available open access, |
What to preserve digitally? |
The publisher’s version of every publication. If the final author’s version is permitted open access at an earlier date, then that version should be preserved as well. |
All research data, unless the data memorandum stipulates that this is not necessary |
Where to preserve digitally? |
In a data repository that complies with generally accepted standards, for example the Data Seal of Approval. |
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When to upload material the repository? |
Preferably immediately after the publication has been accepted, but no later than the official publication date. |
Preferably immediately; at the latest when the research has been completed. |
What material should be available open access? |
Within the Academy: all publications. Outside the Academy: all publications, unless the publisher does not approve open access (the researcher must retain the relevant correspondence). |
All research data, unless the data memorandum makes an exception. |
When should material |
Preferably immediately after the publication is accepted. An embargo of up to six months after publication is possible; for the humanities and social sciences, the embargo should not exceed twelve months. A longer embargo period is possible only |
Preferably immediately after the data is placed in the repository. An embargo of up |
Metadata |
All metadata is made accessible. |
All metadata is made accessible, unless the data memorandum makes an exception. |
Block on access | If the public nature of a publication or data is disputed, the repository administrator can quickly block access to them. |
Tips
- Publications or data placed in a repository are not automatically available open access: this can be indicated when uploading the file.
- Visit the RoMEO website to find out the embargo period for the publisher’s version or final author’s version of an article (note: in RoMEO, the final
author’s version is called the ‘post-print’). - The institute director may decide to block access to a book in the publications repository from outside the Academy (also not accessible with the
‘request a copy’ button). - The Academy intranet has more information about the Academy’s policy on open access and digital preservation, for example formats for the data
section and the data memorandum.